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Seattle Marathi Shala – SOP

Seattle Marathi Shala was announced to communityin GBM 2022. They have following operating structure. This is posted in By-laws document on SMM website.

Please read and suggest your opinions. You can send it to marathishala@seattlemm.org

Shala constitution has been posted on SMM website. Please visit seattlemm.org

Seattle Marathi Shala Standard Operating Procedure: 

Article for Seattle Marathi Shala By-Laws –

  1. The Seattle Marathi Shala shall form a Marathi Shala Executive Committee as provided in the Constitution. 
  2. All children of age group 4 and half to 13 years of current SMM members can register to enroll in Shala. 
  3. A member of SMM Executive Committee shall act as a liaison between Shala committee and SMM committee. 
  4. Seattle Marathi Shala Executive committee will not be elected by election process. Co-coordinators and directors will decide Shala structure and tenure of members. 

Structure of Seattle Marathi Shala : 

Initial structure per the Concept note: Seattle Marathi Shala Executive Committee. This will be replaced by the operational structure not later than 5 years when needed or can extend to another 2 terms with the initial Team.

  1. Marathi Shala Principal/ Advisor

Office Bearers: 

  1. Seattle Marathi Shala Director/s.
  2. Seattle Marathi Shala Coordinator.  
  3. Seattle Marathi Shala Administrator.
  4. Seattle Marathi Shala Treasurer. (2 treasurers )
  5. Seattle Marathi Shala Marketing director.

Marathi Shala EC

  1. Seattle Marathi Shala Event coordinator.
  2. Seattle Marathi Shala Teachers
  3. Seattle Marathi Sahla Assistant Teachers, Substitutes. 

Governing Responsibilities:  

Seattle Maharashtra Mandal (SMM): 

  • Marathi Shala is an initiative under the auspices of SMM and is separately operated by the committee (Marathi Shala Executive committee led by the Chief Shala Coordinator.
  • Marathi Shala has a Separate and Independant operating Structure. 
  • Marathi Shala EC will nominate the new coordinator and general body will approve and ratify in their annual General Meeting (AGM). This has been done in GBM in July 2022.
  • Provide NO initial annual contribution money/ seed money. Shala EC can take seed money when needed from SMM Marathi Shala bank account. 
  • Provide a visibility and platform to Marathi Shala to show case its progress through its website, social media, email communications and public events. 
  • Provide support in financial audit, taxation, insurance, and other administrative matters as required from time to time. 
  • Provide help when need to Marathi Shala IT director from SMM webmaster and Marathi Shala Treasurer from SMM Treasurer. SMM treasurer, President and Board of Trustees will add Shala treasurer to Marathi Shala account as child account under SMM main bank account. Shala Treasurer will provide semester and annual financial report to SMM Treasurer.  SMM traesurer will help to file shala taxes. 

BMM:  

  • Provide initial assistance in setting up a Marathi Shala in North America. 
  • Provide documentation with code of conduct, assistance with teaching methods, curriculum and supporting documents to SMM Marathi Shala. 
  • Provide Marathi Shala with a curriculum from Bharati Vidyapeeth, Pune resulting in accreditation for five levels of Marathi learning. 
  • Provide standardized question papers for the five years level and additional exams which will help accreditation with Illinois school Education Board. 

Seattle Marathi Shala:  

  • Conduct the day-to-day operations with a Shala coordinator and a team of volunteers. Appoint the Shala Coordinator of Marathi Shala for a first period of 5 years. Shala Coordinator can extend to next 2 terms.
  • Create an initial team of directors consisting of 3 members. Duration 5 years and can extend to next 2 terms. 
  • Have 1 liaison/point of contact between SMM and Marathi Shala. 
  • SMM Treasurer and SMM Webmaster must be in contact with Shala IT director and Shala Treasurer. Shala treasurer will give financial report to SMM treasurer annually or twice in a year. 
  • Appoint initial executive committee for the Shala: Marathi Shala Executive Committee. (MSEC) 
  • Establish a separate governance structure for the Marathi Shala. 
  • Carry out day to day operations according to this SOP and as specified in the responsibility section for each office bearer.
  • Implement curriculum, conduct exams, organize cultural performances and social activities. For example, performance of students at SMM events, Independence Day celebration and any such activities fall in this category. 
  • Implement other cultural nuances as learning opportunities (ex. Dhol-Taasha , Lezim Pathak) 
  • Create supportive education material such as textbooks, visual aids, audio learning material etc.

General Operating Procedures:

  • Academic year of Marathi Shala will begin in 3rd week of September and will end in month of May of the following year.
  • Marathi Shala will have a summer and winter break as published in Seattle Marathi Shala calendar on Shala website.
  • Marathi Shala will receive funding from Fees and SMM.
  • All funds will be utilized to carry out activities for Shala only and may support cultural activities for education purpose as per the constitution. 
  • Donations/contributions received/ distributed will be reported to the Shala treasurer for issuing the donation/ donating receipts.
  • Marathi Shala SOP, for internal record keeping, follows Fund accounting principles whereby for internal record keeping assets, liabilities, and fund balances for certain programs/events are segregated and treated as separate accounting entities associated with specific activities. So that the fiduciary responsible to use assets is tracked separately. Accordingly separate record keeping for Shaala will be maintained. This will be made available to the internal audit committee for auditing and taxation and advisory board in accordance with main SOP and Shala SOP. 
  • Marathi Shala shall follow the main SOP for pre-approvals, committee formation and undertaking in the event any investment in fixed assets (example Land buildings, equipment etc), Programmatic investment (example grants), investment funds (example mutual funds bonds etc) is initiated. 

Please read and suggest your opinions. You can send it to marathishala@seattlemm.org

Following article will be added in the constitution :-

Article XII1 Seattle Marathi Shala

The Seattle Marathi Shala shall form a Marathi Shala committee, as provided in the By-Laws of this Constitution, to provide an opportunity for children to come together as a group, learn to read, write Marathi language, shlokas and celebrate Maharashtrian festivals.

SMM Marathi Shala, a school (Shala) was formed with the purpose of providing Marathi language education for children in Seattle land area.

Initially, SMM want one EC member who is ready to start Shala, coordinate with BMM and community volunteers. The SMM Executive Committee shall approve the Marathi Shala.

Co-Ordinator to the Seattle Marathi Shala committee who oversees all its activities for the operational structure not later than 5 years when needed or can extend to another 2 terms with the initial Team.

Seattle Marathi Shala coordinator will have volunteer to maintain Seattle Marathi Shala bank account as child account under Seattle Maharashtra Mandal main account.

Shala Coordinator will have volunteers to form Shala Executive committee.